Student Checklists

Prospective Student Checklist

This checklist is for prospective students and should be completed prior to being admitted to George Washington (GW) University. It is intended for prospective GW students who plan to use Department of Veterans Affairs (VA) education benefits and/or Department of Defense (DoD) Tuition Assistance (TA).

  • Call the VA Benefits Hotline (800-827-1000) to discuss your education benefits. Students approved for Veteran Readiness & Employment (Chapter 31) benefits should contact their Veteran Readiness Counselor (VRC).
    • If you cannot contact your VRC or do not have one assigned, please contact our VetSuccess on Campus (VSOC) counselor, Glenn Cassis, at [email protected].
  • Using VA education benefits? Check WEAMS to ensure your program is approved by the State Approving Agency (SAA) and the VA. You cannot use VA education benefits to pay for non-approved programs.
  • Using TA? Check TA Decide for a list of GW programs that accept TA. While TA can be used for many programs, only these military affiliated programs are eligible at discounted tuition rates.
  • Contact GW’s Office of Military & Veteran Services (MVS) to speak with one of our School Certifying Officials for additional student support services (benefits, financial, academic, and/or disability counseling).
 

Admitted Student Using GI Bill® and/or Tuition Assistance (TA)

This checklist should be completed by admitted students 30-60 days prior to the start of the semester (Fall/Spring/Summer). It is intended for students approved to use the Montgomery GI Bill® (Chapter30), Montgomery GI Bill® Selected Reserve (Chapter 1606) or Post 9/11 GI Bill® (Chapter 33). Active duty students may also use TA in conjunction with their VA education benefits.

  • Confirm your program is approved by the State Approving Agency (SAA) and the VA by checking WEAMS. You cannot use VA education benefits to pay for non-approved programs.
  • (Optional) Compete the Free Application for Federal Student Aid (FAFSA) to see if you qualify for additional aid.
  • You MUST have your SSN on file with GW. This is typically obtained during the admissions process. If your SSN is missing or incorrect, add or update your SSN with GW.
  • Using TA? Confirm your program accepts TA by checking TA Decide. Only these military affiliated programs are eligible for discounted tuition rates.
    NOTE: Active duty Army students no longer need to submit course information to our office.
    • Contact  your local education office for more information on the TA request process.
    • Prior to the authorization deadline, send approved TA vouchers to [email protected] for credit to your GW account AND [email protected] for our records. Grades will be posted within 30 days after the class ends.
       
  • Call the VA Education Call Center (888-442-4551) or visit VA.gov to request a Certificate of Eligibility (COE) or Statement of Benefits which will arrive by mail in approximately 30 days. Visit eBenefits for an immediate view of your eligibility. Sponsors still needing to transfer Post 9/11 GI Bill® (Chapter 33) to dependent(s) can do so through the VA or milConnect.
  • Submit COE/Statement of Benefits, dated within the last 2 years, with your GWID to [email protected]. A screenshot of your eBenefits can be accepted for your first semester at GW but must be replaced with a valid COE/Statement of Benefits prior to the next semester.
  • Login to GWeb and go to Student Records & Registration Menu for the following:
     
    • (Optional) DegreeMap - Student Records Information Menu > DegreeMap > Launch
    • REGISTER for Class - Registration Menu > Register for Class
    • REQUEST Certification - Veteran Menu > Veteran Certification Request
      NOTE: If you are 100% eligible for Post 9/11 GI Bill®, you automatically qualify for the Yellow Ribbon Program.
       
  • Certification for future semesters is not automatic. You MUST request certification prior to the start of EACH SEMESTER (Fall/Spring/Summer) you wish to use your benefit.

Admitted Student Using Veterans Readiness & Employment (VR&E)

This checklist should be completed by admitted students 30-60 days prior to the start of the semester (Fall/Spring/Summer). It is intended for students approved to use VR&E (Chapter 31), formerly called Vocational Rehabilitation (Voc Rehab).

  • Confirm your program is approved by the State Approving Agency (SAA) and the VA by checking WEAMS. You cannot use VA education benefits to pay for non-approved programs.
  • (Optional) Compete the Free Application for Federal Student Aid (FAFSA) to see if you qualify for additional aid.
  • You MUST have your SSN on file with GW. This is typically obtained during the admissions process. If your SSN is missing or incorrect, add or update your SSN with GW.
  • Contact your Veteran Readiness Counselor (VRC), have them submit an authorization using vendor ID 53019658406 to create a purchase order (PO). Valid PO must start on/before the earliest class start date for the semester and end after the last class end date.
    NOTE: There may be up to a 5 day delay before a PO can be downloaded by our office.
  • (Optional) If you need help connecting with your VRC or have general VR&E questions, contact our VetSuccess on Campus (VSOC) Counselor, Glenn Cassis, at [email protected].
  • Login to GWeb and go to Student Records & Registration Menu for the following:
     
    • (Optional) DegreeMap - Student Records Information Menu > DegreeMap > Launch
    • REGISTER for Class - Registration Menu > Register for Class
    • REQUEST Certification - Veteran Menu > Veteran Certification Request
      NOTE: By requesting certification, you are also requesting a book voucher.
       
  • Certification for future semesters is not automatic. You MUST request certification prior to the start of EACH SEMESTER (Fall/Spring/Summer) you wish to use your benefit.

Admitted Student Using Survivor and Dependent Benefits

This checklist should be completed by admitted students 30-60 days prior to the start of the semester (Fall/Spring/Summer). It is intended for students approved to use the Dependents Education Assistance (DEA, Chapter 35) program or Fry Scholarship benefits.

  • Confirm your program is approved by the State Approving Agency (SAA) and the VA by checking WEAMS. You cannot use VA education benefits to pay for non-approved programs.
  • (Optional) Compete the Free Application for Federal Student Aid (FAFSA) to see if you qualify for additional aid.
  • You MUST have your SSN on file with GW. This is typically obtained during the admissions process. If your SSN is missing or incorrect, add or update your SSN with GW.
  • Contact the VA Education Call Center (888-442-4551) or visit VA.gov to request a Certificate of Eligibility (COE) or award letter which will arrive by mail in approximately 30 days or sooner if sent via email.
  • Submit COE/award letter, dated within the last 2 years, with your GWID to [email protected].
  • Login to GWeb and go to Student Records & Registration Menu for the following:
     
    • (Optional) DegreeMap - Student Records Information Menu > DegreeMap > Launch
    • REGISTER for Class - Registration Menu > Register for Class
    • REQUEST Certification - Veteran Menu > Veteran Certification Request
      NOTE: Fry Scholars should select Chapter 33 and note "Fry" in the comments. If using Chapter 35, enter the sponsor’s FULL SSN as the claim number. 
       
  • Certification for future semesters is not automatic. You MUST request certification prior to the start of EACH SEMESTER (Fall/Spring/Summer) you wish to use your benefit.